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Office & Workspace Administrator
at OKX
Mid LevelVisa sponsorship availableOther
Posted 14 hours ago
No clicks
- Compensation
- Not specified
- City
- Country
- Singapore
Currency: Not specified
**Office & Workspace Administrator:** - Manage day-to-day office operations, driving efficiency and productivity - Key responsibilities: space planning, facilities maintenance, vendor management, and coordinating office moves and changes - Skills required: strong organizational skills, excellent communication, proficient in Microsoft Office Suite, knowledge of IWMS (Integrated Workplace Management System) - FocusFM a plus - 3-5 years of experience in office administration, facilities management, or related field - Collaborate cross-functionally with IT, HR, and other departments to ensure seamless office operations
OKX will be prioritising applicants who have a current right to work in Singapore, and do not require OKX's sponsorship of a visa.
Who We Are:
At OKX, we believe that the future will be reshaped by crypto, and ultimately contribute to every individual's freedom. OKX is a leading crypto exchange, and the developer of OKX Wallet, giving millions access to crypto trading and decentralized crypto applications (dApps). OKX is also a trusted brand by hundreds of large institutions seeking access to crypto markets. We are safe and reliable, backed by our Proof of Reserves. Across our multiple offices globally, we are united by our core principles: We Before Me, Do the Right Thing, and Get Things Done. These shared values drive our culture, shape our processes, and foster a friendly, rewarding, and diverse environment for every OK-er. OKX is part of OKG, a group that brings the value of Blockchain to users around the world, through our leading products OKX, OKX Wallet, OKLink and more.
About the Role:
We are looking for a capable and driven Administrative Officer to support our office operations in Singapore. This role is ideal for an experienced professional with good organizational acumen, strong logical thinking and analytical skills, excellent stakeholder management skills, and the ability to drive initiatives in a fast-paced, tech-driven environment. Prior experience in fintech, crypto, or high-growth industries is a strong advantage.
Key Responsibilities:
- Office Management Oversight
- Lead day-to-day office operations, ensuring a professional, efficient and well-maintained workplace
- Administer access card issuance, visitor controls and front desk operations
- Collaborate with global security teams on physical security policies and emergency procedures
- Ensure common areas, meeting rooms and collaborative spaces are clean, well maintained and fully operational
- Monitor pantry supplies, office stationery and general workplace inventory, coordinating timely replenishment and procurement with vendors
- Employee Engagement & Workplace Culture
- Support and execute staff welfare initiatives, employee engagement programs and regional cultural events
- Ensure inclusivity and cultural relevance in event planning and internal communications to support business activities
- Handle new employee onboarding by conducting office orientations, to promote a positive workplace environment and coordinating employee offboarding procedures
- Vendor & Procurement Management
- Coordinate on office maintenance, repairs and workplace-related issues to ensure timely resolution
- Support audit readiness and ensure compliance with procurement and financial policies
- Liaise with building management, cleaning contractors and other service providers to support smooth workplace operations
- Budget Management & Data Analysis
- Monitor budgets for office operations and admin-related expenses
- Provide regular reporting, cost analysis, and recommendations for efficiency improvements
- Able to work with local/regional finance and business teams, generate operation data to provide analysis reports for decision making and support charge-back models
- Cross-Functional & Regional Business Support
- Act as a liaison between Admin, HR, IT, and Finance teams to ensure smooth cross-functional operations
- Provide admin support to nearby regional offices as required, ensuring alignment with company standards
- Familiar with asset management and EHS policies, able to support other administrative tasks as assigned
Qualifications:
- 3-5 years of experience in office administration, workspace or facility management
- Excellent verbal and written communication skills in a professional and approachable manner
- Demonstrated success in vendor negotiation, event planning & execution, operational initiatives and employee engagement
- Strong financial acumen for budgeting, tracking, and cost optimization, solid experience in reporting and data analysis
- Familiar with AI tools and other related platforms
Key Attributes:
- Proactive & Self-driven: Ability to work independently while collaborating effectively with cross-functional teams and external service providers
- Culturally Attuned: Understands business differences and ensures culturally sensitive engagement. Positive, proactive and adaptable attitude with a strong willingness to learn and take initiative
- People-Oriented: Strong interpersonal skills with the ability to support and influence teams across functions. Good customer service mindset with the ability to interact confidently with employees, visitors, clients and external vendors
- Organized & Analytical: Capable of balancing multiple priorities while maintaining strong attention to detail
Perks & Benefits:
- Competitive total compensation package
- L&D programs and Education subsidy for employees' growth and development
- Various team building programs and company events
- Wellness and meal allowances
- Comprehensive healthcare schemes for employees and dependants
- More that we love to tell you along the process!
Notice:
All official OKX vacancies are published on this website. While roles may appear on selected third-party platforms from time to time, information on other sites may be inaccurate or outdated. If in doubt, please apply directly through our official careers website.
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