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Texas Instruments is seeking a highly organized, detail-oriented, and proactive Licensed Dispatcher/Scheduler to join our Flight Department. This critical role is responsible for the end-to-end planning, arrangement, and coordination of travel requirements for company personnel, guests, and flightcrew. The successful candidate will manage both company-owned aircraft, making high-stakes, time-sensitive decisions regarding safety, security, personnel, and cost-efficiency. This position requires a professional capable of communicating seamlessly with executive-level management and maintaining composure in a fast-paced, rapidly changing environment.

Key Responsibilities

• Plan and schedule travel on company aircraft in strict compliance with FAA, ICAO, and company regulations.
• Review NOTAMs, weather forecasts, and airport restrictions to ensure optimal routing and timing.
• Conduct risk assessments for all coordinated flights and work with crews to develop effective mitigation plans.
• Initiate operational waivers in conjunction with the company Safety Management System (SMS) when necessary.
• Maintain a continuous flight-following system to ensure the safety of flight and smooth coordination of services.

• Coordinate with international handlers and government agencies to secure overflight/landing permits, slots, and customs requirements.
• Manage visa and passport processing for crew members and advise passengers on required vaccinations and international documentation.
• Ensure all aircraft/fleet documents, manuals, and crew credentials (medical, immunizations, etc.) remain current and compliant.
• Manage the payment of international airway, navigation, and duty fees.

• Coordinate all trip logistics, including catering, hotel accommodations, and ground transportation.
• Schedule flight crews to ensure compliance with duty limits and FAA regulations, emphasizing fatigue management and work/life balance.
• Act as a liaison between management, flight crews, and external service providers (FBOs, caterers, maintenance).
• Provide administrative support, including maintaining sensitive flight records, processing accounts payable, and assisting with budget preparation and SIFL/IRS/SEC reporting.

• Participate in all Emergency Response Plan (ERP) drills and maintain emergency contact databases.
• Coordinate scheduled and unscheduled aircraft maintenance with the Maintenance Manager to minimize impact on travel schedules.
• Remain available for after-hours, weekend, and holiday calls to provide flight following or passenger assistance.

Minimum requirements:

• Licensure: Valid FAA Dispatcher License (or equivalent international authorization).
• Experience: Proven experience in flight scheduling, dispatch, or aviation logistics.
• Regulatory Knowledge: Deep familiarity with FAA and ICAO regulations, as well as international travel procedures.
• Technical Proficiency: Advanced skills in flight scheduling software and other aviation-related programs.
• Communication: Exceptional verbal and written communication skills, with the ability to interface professionally with Executive Leadership and Executive Assistants.

Preferred qualifications:

• Experience with Safety Management Systems (SMS) and IS-BAO/BASC Standards
• Knowledge of international customs, visa, and permit processes.
• Strong financial acumen for managing departmental budgets and cost-saving negotiations (e.g., fuel contracts).

Physical & Schedule Requirements

• Ability to work in a fast-paced environment with high attention to detail.
• Flexibility to handle after-hours, weekend, and holiday calls/duties as required by flight operations.